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Team Assistant

The Team Assistant will work directly for specific programs within the Scientific Knowledge, Tech & Society, and Shared Prosperity portfolios in order to support the management, operations, and activities of our major initiatives. The Team Assistant will also help with other administrative duties, including for personnel, grantees, and broader Schmidt Futures activities, as needed.

Key Responsibilities

Administrative Support for Major Programs

  • Manage all administrative activities for major program leads
  • Provide program support, contract management, and record keeping for major program leads
  • Review, cross-reference, format and assemble team documents for meetings and grants
  • Maintain and update team data and contact information for our internal database
  • Provide calendar management of internal and external meetings, conferences, and calls
  • Assemble and print meeting agendas and handouts, and take meeting minutes as necessary
  • Process expense reports, manage travel, and track all team spending
  • Assist with event and conference coordination, booking catering and restaurant reservations
  • Plan team events and assist in coordinating team activities

Administrative, Strategic and Operational Support for Schmidt Futures

  • Participate in the administration, strategy and operational planning for Schmidt Futures
  • Recommend potential strategies, methods, partnerships, and other resources that Schmidt Futures or beneficiaries could use to strengthen their work and its impact
  • Assist in the management, organization, and administration of Schmidt Futures’ office
  • Organize team events to facilitate team bonding and culture-building

Knowledge, Skills and Abilities

Some of the desired capabilities include:

  • Demonstrated excellence in organizational, administrative, and management skill
  • Ability to manage large databases of information and track existing programs and initiatives
  • Experience in modern office procedures and technology
  • Thorough knowledge of record keeping, expense management, and other administrative procedures
  • Demonstrated teamwork ability and record of impact in high-intensity, team-based environments
  • Values-based, collaborative working style with demonstrated commitment to the highest standards of ethics and confidentiality
  • Strong written and verbal communication skills, with reasonable ability to use common software tools for word processing, presentation, and spreadsheets (especially Google Docs and Sheets).

Requirements

Team Assistant will:

  • Have at least two years of work experience in an administrative function
  • Have a high school degree or equivalent from an accredited institution
  • Be based at the Schmidt Futures offices in New York and be able to travel within the U.S. and internationally on a regular basis as needed.
Ready to apply?