Skip to content

Administrative Assistant

Rise Background

Rise, an initiative of Schmidt Futures and the Rhodes Trust, will build a lifelong community of students, teachers, and institutions across sectors who aim to serve others. The program, which will seek young people between the ages of 15 and 17 from around the world, will be designed to encourage a lifetime of service and learning by providing support that could include scholarships, career services, and funding opportunities to help these leaders serve others for decades to come.

The first annual competition for Rise in 2020 will begin to build a global community of students, teachers, and others—including a larger group of finalists worldwide and ultimately at least 100 extraordinary young people each year who show the potential to have a unique impact on their communities with more connection and support. Those young people who advance through the final stages of the competition will be invited to attend a residential fellowship before their final year of high school that will support them as they consider how to serve others, how to become leaders, and how to transition to higher education and careers. Other opportunities will include the potential to apply for scholarship funding for education, mentorship and other assistance tailored to their specific needs and interests, and a variety of career services as part of the Rise network.

To encourage service, Rise will invite its community members to make service commitments together and develop a platform to match network members with common interests. In addition, Rise plans to support non-profits or other social enterprises that Rise network members drive together to serve others.  Finalists and others in the Rise network will have the opportunity to compete for as-needed funding to launch or scale their ventures; funds are intended to be designated for these purposes in a total pooled amount of at least $5 million per year of the program.

The Role

The Administrative Assistant will work with the Rise executive leadership in order to support the management, operations, and activities of the program. The Administrative Assistant will also help with other administrative duties, including executive travel, program events, and convenings.

Key Responsibilities

Administrative Support for Rise

  • Manage all administrative activities
  • Provide program support, contract management, and record keeping
  • Review, cross-reference, format and assemble team documents for meetings
  • Maintain and update Rise program data and contact information for internal databases
  • Provide calendar management of internal and external meetings, conferences, and calls
  • Assemble and print meeting agendas and handouts, and take meeting minutes as necessary
  • Process expense reports, manage travel, and track all team spending
  • Assist with event and conference coordination, booking catering and restaurant reservations
  • Plan Rise events and assist in coordinating team activities

Administrative, Strategic and Operational Support for Rise

  • Participate in administration, strategy and operational planning for Rise
  • Recommend potential strategies, methods, partnerships, and other resources that Rise could use to strengthen their work and its impact
  • Assist in the management, organization, and administration of Rise
  • Organize team events to facilitate team bonding and culture-building

Knowledge, Skills and Abilities

Some of the desired capabilities include:

  • Demonstrated excellence in organizational, administrative, and management skills
  • Ability to manage large databases of information and track existing programs and initiatives
  • Experience in modern office procedures and technology
  • Thorough knowledge of record keeping, expense management, and other administrative procedures
  • Demonstrated teamwork ability and record of impact in high-intensity, team-based environments
  • Values-based, collaborative working style with demonstrated commitment to the highest standards of ethics and confidentiality
  • Strong written and verbal communication skills, with reasonable ability to use common software tools for word processing, presentation, and spreadsheets (especially Google Docs and Sheets).

Requirements

Administrative Assistant will:

  • Have at least two years of work experience in an administrative function
  • Have a high school degree or equivalent from an accredited institution
  • Be based in New York and be able to travel within the U.S. and internationally on a regular basis as needed.
Ready to apply?